SCHOOL RULES AND CONDITIONS FOR LEARNERS
All learners at our school are expected to observe the highest exemplary conduct at all times. The following rules apply to every single child registered in our school.
1.0 CONDITIONS OF ADMISSION
1.1 The Applicant/s and the Learner will be bound by the rules, regulations, policies and procedures of our school as laid down by the Governing Board, the School Management Committee and/or its Head from time to time. All Parents/Guardians confirm that by signing the enrolment contract, they will have read, and discussed the school rules contained in the Code of Conduct with their son/daughter/ward.
1.2 The Parent and the Learner also agree to abide by our school ethos, and that they will conform to the spirit of social based education norms and standards.
1.3 The Parents and Learners agree and undertake to read and be bound by the School’s “Code of Conduct” and any future reasonable amendments thereto.
1.4 The Applicant/s hereby acknowledge and confirm that they are personally liable for all terms and conditions herein and to be effected in terms hereof, including but not limited to the Code of Conduct.
1.5 The Applicant/s and the Learners undertake at all times to uphold the good name and reputation of our school.
1.6 The Applicant/s accept that personal possessions of the Learner are not covered in any risk insurance by our school and that the Applicant/s are responsible for supplying adequate cover for the Learner’s personal possessions.
1.7 The Applicant/s accepts liability for any loss or damage suffered by arising from any conduct of the learner, howsoever caused.
1.8 The Applicant/s understand that the School will constantly endeavour to take such steps as may be reasonably required in the circumstances to do what it can to ensure an environment free from harm and/or loss, taking into account what can be reasonably foreseen and provided for in the circumstances.
1.9 The School is hereby indemnified and holds blameless its shareholders, directors, employees and agents against any loss, damage or injury which may be sustained from whatever cause excluding gross negligence, whether on property or en route thereto or therefrom or in the course of any extra mural activity or organized outing in which the Learner or Applicant/s may participate.
1.10 The school shall be entitled to recover all legal costs incurred by it, in order to enforce its rights under this agreement, including but not limited to attorney and own client fees and collection and tracing charges.
1.11 On termination of this agreement for any reason whatsoever, the Applicant/s undertake to immediately withdraw the Learner from the school and to make satisfactory arrangements for the Learner’s attendance at any alternative school.
1.19 The School shall be entitled to cancel this agreement by giving the Applicant/s 3 (three) months written notice to this effect.
1.20 The learner’s right to attend classes and write exams is not transferable. Fees paid for one child may not be transferable to a sibling or relative’s account.
CODE OF CONDUCT
CONDITIONS OF ADMISSION
- Payment of Fees
2.1 School fees, subscriptions and levies, as prescribed in the annual fee structure from time to time, are payable monthly in advance, by the 1st of the month.
2.2 Interest shall accrue on all fees and disbursement not paid by the due date at a rate to be determined by the Board from time to time, which rate shall not exceed the maximum rate prescribed by law. The said interest shall be calculated and compounded monthly in arrears from due date to date of payment, all days inclusive.
2.6 Without limiting or detracting from the School’s rights to enforce payment of any and all moneys not paid on or before due date to us by the Applicant/s, The school may, in its sole discretion:
(i) Suspend the Learner from attending the classes until such date as all fees and moneys have been paid in full.
(ii) Withhold the release of report cards, results and transfer cards until such date as all fees and moneys have been paid in full.
(iii) In respect of Grade 12 Learners, if fees are not fully paid up by the time the matriculation entries are due to be dispatched to the Examination authority; withhold the learner’s entrance for the Matriculation Examination.
2.7 School fees are subject school to an annual increase.
2.8 In addition to the school fees charged by the school, the Applicant/s shall be liable to pay increases in such additional fees including subscriptions and exam fees which may be imposed from time to time.
2.9 The Applicant/s agree to the upfront payment of the NON REFUNDABLE registration and administration fee as per the current fee structure, prior to admission and acceptance in our school.
2.10 The Applicant/s acknowledges that the inability of the Learner to attend school or the absence of the Learner from the school does not relieve the obligation to pay school fees.
2.12 Three (3) calendar month’s notice must be given in writing in case of a Learner’s intention to leave school or three (3) month’s notice will be billed and payable in lieu of notice;
- The Applicant/s accept joint and several liability for the due and punctual payment of such school fees, or other amounts which may become due and payable
- The Applicant/s shall bear the responsibility of the learner’s cost of transport for study trips, stationery and any other specialised consumables used during the course of the year that may not have been envisaged at the beginning of the school year.
- The learner’s failure to register or write examination for whatever reason shall in no way entitle him/her to any sort of reduction in tuition fees, nor will it absolve him/her from full liability for the payment of tuition fees due
CODE OF CONDUCT
The Code of Conduct governs the conduct of all Learners and the relationship between OUR SCHOOL and its Learners.
Signed acceptance of the Code of Conduct by the Applicant/s and Learner is a prerequisite for admission to OUR SCHOOL.
OUR Private School has an established code of conduct to promote:
- A high standard of values and behaviour;
- Development of positive characteristics;
- Responsible behaviour at all times;
- Consideration and respectfulness towards others;
- A consistent, neat and tidy appearance; and
- Display of good manners and courteous conduct at all times.
As a member of OUR SCHOOL Community, I undertake to:
- Be responsible for upholding the core values of OUR SCHOOL, as outlined in the Mission Statement.
- Strive in work and play to be an example of love for others and for ourselves.
- Respect myself by striving to realise my full potential, have pride in my actions, dress and thoughts.
- Respect others by being polite, considerate and helpful at all times, giving others every opportunity to realise their full potential.
- Respect the environment, by consciously caring for and protecting my physical and natural surroundings.
- Accept responsibility by completing tasks given and recognising that with responsibility goes accountability.
- Endeavour to have the courage to face, and overcome challenges and stand up for what is right and fair.
- DRESS AND APPEARANCE
Learners are required to appear neat, tidy and clean at all times and must be dressed in the correct school uniform.
- School Blazer
School Regulation Blazer. When a blazer is worn the collar of the shirt must lie on top of lapels of the blazer. All pins and badges must be worn on the left lapel unless otherwise stipulated. Boys standing on a platform or stage, in a public place, should always have one button of their blazer buttoned.
1.2 School Tunics
School Regulation tunic. Must not be shorter than 10cm above the knee, measured from the floor when kneeling. Skirts may not be rolled up at the waist.
School regulation shirts only. Shirts to be tucked in at all times, including during sport. No T-shirt may be worn under the school shirt.
1.4 Ties (Grade 1-12)
School regulation tie only. Ties must be tied in a Windsor knot, neatly pulled up to the collar of the shirt. The bottom of the tie should just reach the belt.
When a school jersey is worn, the sleeves are to be worn down. Jersey sleeves should not be unraveled and tatty.
BOYS: Plain black lace-up shoes (Oxford type) have to be worn. Shoes should be polished. No loafers slip on’s or slippers may be worn.
GIRLS: Black school shoes (lace-up, buckle or baby doll) may be worn. Shoes should be polished.
BOYS: The standard grey OUR SCHOOL socks should be worn. No white or other coloured socks may be worn.
GIRLS: In summer only short white socks should be worn. These socks must be turned over to cover the ankles, not pulled half-way up the calf or rolled down to below the ankle.
Full School tracksuit may be worn for sport only. A tracksuit top may not be worn instead of a school jersey and may not be worn during the school day. When the school tracksuit is worn, the zip is to be fastened.
Only the official school headgear may be worn for religious purposes. In winter school “Beanies” are the only ones that may be worn.
Watches may be worn, but no other jewellery is permitted. Religious symbols may be worn on a gold or silver chain, provided that these are not visible and worn under a shirt. No bracelets (with the exception of the medic-alert bracelet) may be worn. This includes WWJD, FROG or the like.
BOYS: No earrings or piercings (this includes tongue rings and studs) may be worn to school. Tattoos may not be visible.
GIRLS: Studs, bars or sleepers may be worn in the ears only, one per ear. No nose, eyebrow or tongue rings/studs are permitted. Tattoos may not be visible.
BOYS: Hair must be kept clean and tidy. Ethnic Hair must not hang over their ears and/or over their collar. Hair cut into a step, undercut, “mullet” styled, butterfly-winged fringes, dyed or highlighted hair is unacceptable. The tasteful use of gel will be permitted. However, no “hedgehog” or “spiky” styles are permitted. Outlandish or irregular hairstyles, detrimental to the image of the school, will not be permitted. Unseemly shaving of the head or very short hair is unacceptable. Senior boys are required to shave daily. Side-burns are not permitted.
ETHNIC HAIR: Hair may not cover the collar. Hair may not be coloured or dyed. Hair that is braided may not go beyond the collar. Gel may not be used. Hair may not be cut into patterns or shapes e.g. Stars, Lines or “V” shapes etc.
GIRLS: Hair must be kept clean and tidy and of natural-looking colour. Long hair (touching the shoulder) or hair that falls over the collar must be tied back or plaited. Outlandish or irregular hairstyles, detrimental to the image of the school, will not be permitted. Scrunches, ribbons or hair bands may only be navy in colour. Two days grace will be allowed for hair to be cut or redressed after such instruction has been given. Failure to adhere to this instruction will be viewed as a serious misdemeanor.
No artificial nails are allowed. Nails are to be kept short and clean. Only clear nail polish is allowed. The nail may not exceed the top of the finger in length.
1.13 Chewing gum
Chewing gum is prohibited.
2.0 GENERAL BEHAVIOUR
Learners must at all times display impeccable behaviour. Learners are to be ambassadors for OUR SCHOOL and are expected to conform to the normal rules of courtesy, and dignified behaviour in and out of school. Poor sportsmanship will not be tolerated. This includes offensive language and/or racial comments.
2.1 Learners are expected to take pride in their school. Littering will not be tolerated. Grounds and buildings are to be kept clean and tidy at all times.
2.2 No Learner may through his or her behaviour or attitude disrupt the learning process of other learners.
2.3 No ball activities may be played in the building or in the proximity of any school building.
2.4 Learners are expected to move in a quiet and orderly fashion in the passageways and stairways. No rough play or unruliness is allowed. Learners are expected to keep to the paths when changing venues.
2.5 Respect: Academic staff, administrative staff, ground staff, parents, visitors and fellow learners are to be treated with utmost respect and courtesy.
This will include behaviour as follows:
- When an adult approaches the Learner will stand and greet the adult;
- Offer assistance where necessary;
- Greet staff when passing each other;
- Learners are forbidden from wearing caps or hats at school;
- Adults to be greeted by surname or as “Sir” or “Ma’am, whichever is applicable;
- Stand back to allow adults to pass, along corridors or on approaching an entrance or exit;
- Learners are to be silent when entering venues for formal occasions, such as assemblies, and boys are to give right of way to girls and girls are to thank boys in a courteous manner. Order and quiet are to prevail at all times.
2.6 Late Arrivals: Punctuality is essential. Late arrivals cause a major disruption. Learners arriving late may not be permitted to enter a class without a late slip.
2.7 While Learners are encouraged to think independently and to question, insolent or insulting behaviour with regard to teachers or fellow Learners is unacceptable.
2.8 Unauthorised absence for a whole day or for a specific lesson is viewed as a serious offence. Learners may not meet visitors at school without permission. No Learner may leave the school grounds at any time without permission. Learners may not hitchhike in uniform. Any disciplinary measures decided on must be carried out by the Learners concerned within the given time. Failure to do so will be viewed in a serious light.
2.9 A Learner departure form must be completed for early departures.
2.10 Cellphones are forbidden and may not be used in place of calculators.
2.11 Learners are responsible for their personal belongings and valuables. Personal possessions and bags should not be left unattended.
2.12 Learners are restricted to their respective classes during school hours. Unnecessary interaction between learners from different phases is not permitted during school hours.
2.13 Learners may not involve themselves in socially unacceptable conduct, e.g. improper physical conduct between Learners.
2.14 Absenteeism: Should a Learner be unnecessarily absent from school, parents are requested to notify the administration office by telephone. Absentee notes explaining the reason for absenteeism signed by at least one parent/guardian must be produced upon return to school for all absences from school.
- Eating or drinking is not permitted in the school buildings unless permission is granted by an educator.
2.17 Bags are to be placed only in the designated areas. During school no bags are to be left in the corridors.
2.18 Learners may under no circumstances enter the staffroom or staff work rooms. Learners may wait at the entrance to speak to a member of staff.
2.19 Unauthorised removal of OUR SCHOOL’s or other people’s property will not be tolerated. No graffiti is allowed in the school. Unhygienic personal habits and improper use of the school’s facilities and ablutions are prohibited.
2.20 Learners who have been selected to represent OUR SCHOOL in any form of extra mural activity have a commitment to the school to be present at the fixture. By non-arrival you are letting the school and your team down. Failure to be present is unacceptable. Any learner guilty of poor conduct during an extra mural activity, on or off the field of play, being sent off by an umpire or referee, or using abusive or foul language will be dealt with after the event. All factors leading to the poor sportsmanship will be reviewed.
2.21 Learners are to ensure that letters and circulars handed out at school are given to parents or guardians. When return slips are attached these must be returned promptly to the Class Teacher.
2.22 During the course of the year, a number of school functions and sport fixtures are compulsory. Learners are given the dates in advance and may only miss such events with the permission of the Principal or Deputy-Principal.
2.23 Learners (Grade 1- 12) found in possession of pornographic material or any other offensive material (e.g. racist or sexist propaganda publications) will be severely dealt with.
- CLASSROOM CONDUCT
OUR SCHOOL expects a concentration on, and a commitment to, academic excellence. To achieve this end:
3.1 Punctual arrival for all lessons is required.
3.2 No disruption of classroom routine will be tolerated.
3.3 The ambience of the classroom must be one of warmth and mutual respect.
3.4 Homework must always be timeously done, and thorough preparation must be carried out before tests and examinations.
3.5 Learners may not change any computer setups whatsoever. For example: no screen savers, autoexec, cong, prompts, names, backgrounds, hardware or software settings may be changed.
Learners are not allowed to load software of any kind without written permission from the Computer teachers nor may they delete any files, change passwords/names or hack into any of the computer systems or fellow learners’ files.
3.6 Learners found using other learners’ passwords in the Computer Centre or changing names to gain access to other learners’ files will be charged with cheating.
3.7 Learners may not work in the Computer Centre unsupervised, or without prior consent from the Computer teachers.
3.8 Learners may only use the Internet for educational purposes, as directed by academic staff.
- THEFT AND DISHONESTY
4.1 All members of the OUR SCHOOL community have an important role to play in the combating of theft. Expensive items such as clothing or goods should not be brought to school. Interference with another learner’s kit or school bag is not allowed. Theft is a criminal offence. Apprehend or report a suspected thief to a member of staff or prefect. Being with a perpetrator of theft is an offence.
4.2 Unauthorised use, misuse, or removal of any equipment from any school venue, will be treated as theft.
4.3 Any form of cheating in test and examinations or with homework given is unacceptable. A Learner caught cheating will receive a “0” for the examination/ test, task.
4.4 Dishonesty is regarded as a serious offence. An investigation into the degree and the circumstances will be conducted.
Vandalism will not be tolerated. The school reserves the right to claim compensation due to loss or damage, to school property from the transgressor and/or their parent(s)/guardian(s). Willful destruction of property or tampering with equipment will be viewed in a most serious light.
6.1 Victimisation, including but not limited to bullying, fighting, intimidation and any display of racism, or religious intolerance, will not be tolerated.
6.2 The policy towards bullying is merely summarised below. OUR SCHOOL has a zero tolerance policy towards bullying. Hurtful incidents, be it verbal or physical in any nature, will not be tolerated. Learners should support each other by reporting all instances of bullying to a staff member or a prefect.
Verbal harassment shall be defined as threats, gestures or verbal attacks on persons including attacks directed at one’s racial, ethnic, or religious background, physical or mental ability, appearance as well as any form of teasing.
Physical harassment shall be defined as any conduct which threatens or harms a person physically, or conduct which causes physical distress.
6.3 No firearms, air guns or any kind of weapon may be brought to school under any circumstances.
6.4 Sexual harassment is unacceptable.
- SUBSTANCE ABUSE
7.1 The use of alcohol and drugs is strictly forbidden. Any learner found to be in possession of or under the influence of drugs or alcohol, or participating passively or actively in activities relating to drugs or alcohol may be required to leave the school with immediate effect. This applies while on the school grounds or during any school activity, outing or tour, or in any other situation where they may be identifiable as learners. Any learner in the company of a group of learners involved in such activities will be liable for disciplinary action.
7.2 If there is reasonable suspicion that a learner is under the influence of alcohol or drugs, the learner, in co-operation with the parents, will be sent for testing.
7.3 Any learner who tests positive for drug use during a random drug test conducted by OUR SCHOOL will be required to undergo a process of counselling and rehabilitation which will be arranged in consultation with OUR SCHOOL. A second test must be arranged (at the parents’ costs) after a period of at least six weeks has elapsed from the date of the first test. If the results of this test prove positive, disciplinary action in terms of the Code of Conduct will be taken.
7.4 Smoking is strictly forbidden. Learners who are found to be smoking on school premises or in uniform outside the school grounds, or on any school outing, or tour, or in any other situation where they may be identifiable as OUR SCHOOL learners, will be subjected to disciplinary action. Any Learner found in the company of a group of learners who are smoking will be subjected to disciplinary action. Learners caught in possession of cigarettes, or holding a cigarette, whether lit or not, will be deemed to be smoking.
In terms of the Government regulations, no person may conduct or participate in any initiation practices. This prohibition covers all sports, cultural and all additional extramural activities.
- DISCIPLINARY MEASURES
The purpose of disciplinary measure is to:
- educate learners to make responsible, independent decision
- inculcate a strong sense of duty in learners
- to guide learners to self-discipline
The disciplinary process is intended to be expeditious, fair just, reasonable, consistent and educative. Where possible the parents are informed and involved, in the correction of a learner’s behaviour. Learners are protected from abuse by adults and other learners.
THE DISCIPLINARY POLICY OF OUR SCHOOL
Educators must bear in mind that if they do nothing when a learner commits a transgression / misdemeanour/offence, they are doing something wrong, so always do something, but first do no harm. Do not let one learner feel more punished than another for the same offence. Watch out for favouritism. Parents and learners must read, know and sign the copies in the disciplinary policy.
Disciplining is not a vendetta or a vengeful act, but one of love. The most important principles are fairness, justness and consistency. The school rules, as well as those measures which are morally and socially acceptable to the staff, the SMT and the community, will be enforced by the school’s disciplinary policy championed by the school’s Disciplinary committee (DC).
Not every offence shall be forwarded to the DC Minor and first offences shall be punished by educators or class teachers. Only in cases where the offence is major, repetitive and worsening, educators, staff or anyone else will then inform the principal who will then inform the principal who will then instruct a DC hearing process to be conducted.
A: Punishments recommended for less serious offences:
|1. Suspension from class for a period of time/lesson
2. Detention after school on Friday
3. Detention on another day (with added service, e.g. weeding, fixing, cleaning of Dustbins or outside areas, [only after consulting with parents].)
4. Disciplinary talk with learner in the presence of learner’s parents or guardians;
5. written warning ;
6. Signing contract with learner who agrees to improve;
7. Community service.(up to two hours)
|8. Writing out or something similar (and perhaps more sensible) to take up their time.
9. Depriving them of their privileges
10. Pay a fine (like a parking ticket)[not money, but a tin/tins of food ]
11. Public apology at assembly.
12. Learners fill out a behaviour chart.
13. Phones parents
14. Daily report (accountability control sheet ) Taken by learner and signed by all educators
15. Performing duties that improve the school environment such as cleaning, gardening or administration
- Serious offences:
These offences are those dealt with by deputy or principal and then only when they have been referred by a teacher who considers them serious enough or by an HOD, grade head, subject head or other person in the line. These are the offences for which they will be held accountable as if they were criminal offences in the world out there viz. The DC may also look into such matters.
|Examples of Specific offences|
|Assault (in other words- fighting with or striking another person.) even intention to assault or verbally threatening the safety of others )|
|Being under the influence of narcotics or alcohol on school uniform or on school execution|
|Being in possession of a dangerous weapons|
|Being in possession of or distributing or using illicit material (i.e. tobacco, drugs, alcohol, pornography, racist or sexist materials, etc.)|
|Being severely disruptive of classes|
|Bullying/ intimidation/ inciting other learners to fight|
|Bunking school and/or classes|
|Cheating/copying in a test/exam.|
|Cruelty to animals|
|Damaging/defaming the schools’ name|
|Defacing or damaging property (desks/chairs, walls, glass, floor, ceilings, text-books, etc.)|
|Defamation of character|
|Disrespecting other people’s property|
|Engaging in sexual activity- inappropriate kissing.|
|Falsifying/forging signatures or letters (fraud )|
|Failing to attend formal detention|
|Frequently repeating minor offences and not responding to disciplinary measures taken by the educator|
|Gangsterism (a group activity where premeditated offences are committed in order to cause damage, injury or harm.)|
|Graffiti (tippex/spray-paint, etc.)|
|Inciting other to violence or engaging in a conspiracy to disrupt the proper functioning of the school through collective.|
|Inflicting minor injury on another person|
|Neglecting duty (prefect/scholar patrol/ class captain, etc.)|
|Racist, sexist or other discriminatory behaviour|
|Theft, robbery/ breaking and entering locked premises|
|Smoking on school premises or in school uniform or [see # NC4 ABOVE ]|
|Carrying tobacco/ being in the presence of smokers|
|Stealing/ theft or possession of stolen property|
|Threatening another person with a dangerous weapon,|
|Threatening another person with violence|
|Vandalism (wilful irreparable damage to property)|
|Disrespecting other people’s property.|
The above offences shall be dealt with in the following prescribed manner. However individual cases may differ from case to case
| 1.Disciplinary hearing 2.Isolation
3. Withdrawal of privileges 4.Suspension from class
5. Community service on Saturdays 6.Do duty in the toilets at break times
7. Toilet duty at any time 8. Suspension from school
9. Meeting with parents to discuss future of learners. Expulsion
10. Referral of learners to an outside agency for counselling/ treatment programme
- Positive Conduct. These are highlighted here to promote good conduct. The school will reward learners who observe exemplariness and promote goodness.
|Example of positive behaviour|
|Always follows instructions when given|
|Always obeying the rules|
|Assisting teacher upon request|
|Assisting teacher without being asked|
|Attendance of school function outside school hours in school uniform|
|Attendance of school function school hours but not in uniform|
|Being a peace maker|
|Bringing materials to class to enhance lesson|
|Cleaning class/grounds after being asked|
|Cleaning class/grounds without being asked|
|Cleaning up after other people|
|Earning credits for outstanding behaviour/being an ambassador for the school|
|First to class and encouraging others to be punctual|
|First to follow instructions|
|First to return tear-off slips|
|Fixing things that have been broken|
|Following instructions the first time|
|General good behaviour|
|Good behaviour for a week ( class winning the order chart)|
|Good feedback on homework assignments|
|Good school attendance|
|Good test scores|
|Helping in events at school|
|Helping friends with schoolwork or otherwise|
|Leadership displayed & showing initiative|
|Neatness of work – school and other|
|Parents communications are handed out attend meetings|
The school has an elaborate disciplinary process and procedure in place. All learners will be afforded a fair disciplinary hearing. After a hearing the school SMT may recommend suspension of a learner. The learner may be expelled from the school only by the principal and only if found guilty of serious misconduct after a fair hearing
I have read the Code of Conduct and understand same.
I undertake to obey the School rules at all times and comply with this Code of conduct in all respects.
THUS DONE AND SIGNED AT ___________________________ ON THIS ______________ DAY
OF________________ (MONTH) ______________________ (YEAR)
|LEARNER’S FULL NAME : _____________________________________ Student No: __________________________
LEARNER SIGNATURE ________________________________________ Date :___________________
PARENT’S SIGNATURE _______________________________________ Date : ___________________